How groupRooms Works
Submit one request — hotels compete, you pick the winner. No fees, no markups, no back-and-forth.
Five steps to better rates.
Search for Your Destination
Enter the city where your group needs rooms. groupRooms has 86,000+ hotels across 46 states ready to compete for your business.
Pick Your Dates & Room Types
Tell us your check-in and check-out dates, how many king rooms and double rooms you need, and any special requirements.
Submit Your RFP — Free
Hit submit and your Request for Proposal goes out to 50+ hotels in your destination. No charge, no obligation — free to submit.
Hotels Compete — You Compare
Hotels respond with their best group rates, terms, and perks. You see every offer side-by-side in one dashboard. No phone calls, no back-and-forth emails.
Pick the Winner & Book
Choose the hotel that gives your group the best deal. You pay the hotel directly — groupRooms never marks up your rate.
Why the RFP model saves you more.
Unlike traditional booking sites where hotels set the price, groupRooms uses a competitive RFP model. Hotels know they're bidding against each other, so they put their best rates forward from the start.
Below Rack Rates
Competitive bidding drives hotels to offer their deepest group discounts.
Hotels Per Request
Real competition means real leverage — not just one or two quotes.
Fast Responses
Hotels respond in hours, not days. Many reply the same day.
No Markup
You pay the hotel directly. We never add a commission to your rate.
groupRooms vs. Traditional Booking.
| Feature | Traditional Sites | groupRooms |
|---|---|---|
| Pricing model | Fixed published rates | Competitive bidding |
| Who sets the price | Hotel sets it | Hotels compete — you win |
| Commission | Built into your rate | No markup — you pay the hotel directly |
| Hotels reached | Limited to their network | 50+ hotels per request |
| Comparison | One-by-one searching | Side-by-side offer comparison |
| Response time | Varies, no guarantee | Responses in hours |
Still have questions?
How many rooms qualify for group rates?
Most hotels offer group rates for 10+ rooms per night, but some may offer discounts for as few as 5 rooms depending on season and availability.
Is groupRooms free?
Yes — submitting an RFP is completely free. Hotels pay a commission to groupRooms when you book — your rate is never marked up.
How long until I get responses?
Hotels typically respond within 24–72 hours. Many respond within the same day for popular destinations.